Recruiting Operations Coordinator

CEO Discovery

Salary: Gross salary $2000 - 2800
Type: Full time

Tags: Google Workspace CRM Communication Scheduling

This is a coordination and operations role that sits at the center of our recruiting engine.

You will be the judgment layer between our systematic outreach operation and our senior talent specialists, who conduct executive interviews with C-suite leaders across North America.

Our talent specialists spend their time doing one thing: having high-caliber conversations with senior executives ($50M+ P&L owners, former CEOs, PE-backed operators). Your job is to make sure their calendars stay full with qualified, prepared, confirmed meetings, and that nothing falls through the cracks in between.

This is a fully remote role.

Job opportunity published on getonbrd.com.

What You Will Do

Manage inbound responses from executive outreach campaigns: triage, respond using approved templates, route qualified leads to the right talent specialist
Execute field trials: research target executives against defined criteria, evaluate fit, and document findings in our CRM (Copper)
Qualify candidates: review executive applications, score against established criteria, and escalate strong candidates for interviews
Own CRM communications: maintain contact records, log all activity, send follow-up sequences, and keep the pipeline clean and current
Coordinate scheduling: manage calendar logistics between senior executives and our talent specialists across US time zones
Supervise overnight task execution: hand off specific outreach tasks to our offshore team, monitor completion, and QA outputs each morning
Produce a daily status report to the operations lead: pipeline counts, responses received, meetings scheduled, and any blockers
Identify gaps and flag issues: if something looks wrong, sounds off, or does not match expectations, you stop and say so

This is not a button-pushing role. You will be reading executive profiles, making judgment calls on fit, writing professional communications on behalf of the recruiting team, managing our CRM, and coordinating across time zones. You need to think, not just execute.

What We Are Looking For

Non-Negotiable Requirements

Bachelor's degree earned at a US college or university
Native or near-native American English fluency: written and spoken. You will be communicating on behalf of a US executive recruiting team with senior professionals. Accent and register matter. Based in Latin America and available for a minimum 6-hour overlap with US Eastern Time
3 plus years of professional experience in a coordinator, operations, administrative, or communications role
Demonstrated ability to exercise judgment: you have been in situations where the instructions were unclear and you figured it out, flagged the issue, and did not guess wrong
Proficiency with CRM tools, Google Workspace, and scheduling platforms
Reliable high-speed internet and a professional remote work setup

Who You Are

You move fast and do not leave loose ends. You read something twice before you send it. You know the difference between a decision you should make yourself and one you need to escalate. You take ownership of your pipeline and are not satisfied with incomplete. You are comfortable communicating with powerful people and do not get flustered. You want to learn how the private equity and executive world works and see this as a front-row seat.

Strong Differentiators

Experience supporting a recruiting, talent, executive search, or professional services team
Familiarity with the private equity or investment banking world, even at a surface level
Experience managing relationships with senior professionals or executive-level contacts
Prior experience coordinating between a US-based team and an offshore execution team
Copper, HubSpot, Salesforce, or similar CRM experience

Fully Remote

Fully remote You can work from anywhere in the world.

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Source: GetOnBoard | Main Category: Op. Management